Privacy Policy

This privacy policy describes how we collect, use, and protect your personal information when you use our website and services.

1. Information We Collect

We have the utmost respect for the privacy of our online visitors, participants, and customers. Our policy is to provide an enjoyable, private browsing experience.

This privacy notice sets out how the Bright Midnight (hereinafter “we”, “us”, or “our”) uses and protects any information that you provide when using https://brightmidnight.cc (hereinafter “the site”).

We may change this policy from time to time by updating this page. You should check this page periodically to ensure that you are happy with any changes.

A. General Queries & Orders

To respond to inquiries or process shop purchases/payments, we may collect:

• Full name
• Contact information, including email address
• Demographic information, such as billing/shipping address and postcode
• Payment details (processed securely via third-party providers)

B. Participant & Race Applications

To process applications for riders, volunteers, or event participants, we may collect:

• Full name, age, and gender
• Contact details (email address, phone number, address, country of residence)
• Emergency contact information
• Relevant event experience or demographic information necessary for participant evaluation

C. Event Media & Public Data

During our events, we take photographs and record video footage of participants, staff, and volunteers. We process this media and select personal data (such as rider tracking and race timing) to manage event operations, provide live tracking, and publish official results.

2. How We Use Your Information

We require this information to understand your needs and provide you with a high-quality service, specifically for the following reasons:

• Processing event registrations and verifying that applicants meet entry requirements
• Managing race logistics, media coverage, and live tracking
• Fulfilling shop orders and processing payments
• Internal record keeping and administrative operations
• Improving our website, products, and event services
• Communicating important event updates or responding to customer service requests

3. Data Access & Third-Party Service Providers

• Internal Access: Only authorized staff, organizers, or designated contractors of the Bright Midnight will have access to your personal data.
• Volunteers & Media Team: Volunteers and event crew assist us during events, but they do not have access to your private database information unless you provide it to them directly (e.g., sharing a contact number on-site).
• Third-Party Providers: We use trusted third-party service providers to handle payments, media tracking, website hosting, and spam protection. We encourage you to review their respective privacy policies as they also apply to data processed through those services.
• Legal Disclosure: We will not sell, distribute, or lease your personal information to third parties unless required by law or with your explicit consent.

4. Security

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to safeguard and secure the information we collect online.

While we endeavor to take all reasonable steps to protect your personal data, no online transmission is 100% secure, and we cannot guarantee absolute security against unauthorized breaches outside our reasonable control.

5. Links to Other Websites

Our website may contain links to third-party websites of interest. Once you use these links to leave our site, please note that we do not have control over external websites. Therefore, we cannot be responsible for the protection and privacy of any information you provide while visiting external sites. You should exercise caution and review the privacy statement of the website in question.

6. Your Rights & Controlling Your Personal Information

Under the General Data Protection Regulation (GDPR), you have rights regarding the personal data we hold about you:

• Right to Access: You may request details of personal information that we hold about you.
• Right to Rectification: You may request that we correct any inaccurate or incomplete information.
• Right to Erasure: You may request the deletion of your personal data where applicable.

To exercise any of these rights, please contact our Data Controller at:

• Email: mail@brightmidnight.cc

We will respond to and comply with legitimate requests within one calendar month. We may verify your identity before releasing or modifying any personal data to ensure your security.

7. Regulatory Authorities

If you have unresolved concerns regarding how your personal data is handled, you have the right to lodge a complaint with your local Data Protection Authority or the relevant supervisory authority in the jurisdiction where the event is organized or hosted.